This recruitment is being conducted to fill vacancies Transportation and Public Works - Capital Projects Engineering (CPE) Division, as well as any future regular or limited-term vacancies Citywide during the life of the eligible candidate list.  If you are interested in this position or a possible future Administrative Technician position at the City, should one become available, including transfer opportunities, you are strongly encouraged to apply now.

This recruitment is being reopened to provide an opportunity for additional qualified candidates to apply, enhancing our candidate pool for the vacancies in Transportation & Public Works.  If you previously applied in December 2022 or January 2023, your information is still on file and active.

The City of Santa Rosa is committed to building a workforce reflective of our community and establishing a lasting culture of equity and belonging within our organization. Our collective talents and expertise contribute to high-quality public services that support a vibrant, resilient, inclusive City for our community and visitors. We celebrate a diverse workforce and welcome all qualified candidates to apply.

THE BENEFITS OF CITY EMPLOYMENT:
In addition to offering a challenging, rewarding work environment and excellent salary, the City of Santa Rosa provides a generous suite of benefits, including retirement through CalPERS, a competitive leave accrual package, your choice of health plan, a flexible spending program, employer contributions to a Retiree Health Savings plan, and top of the line employer paid (FREE) vision and dental coverage. More information regarding benefits associated with this position can be found on our Miscellaneous Employee Benefits Page.

Additional benefits include:

• A 2.5% salary increase effective July 2023
• 11 paid holidays annually, plus 1 to 3 "floating holidays" per year depending on hire date and years of service
• $500 Annual wellness bonus
• Flexible schedule (9/80 and 4/10) available with management approval

ABOUT THE POSITION:
This recruitment is being conducted to fill vacancies in Transportation and Public Works - Capital Projects Engineering (CPE) Division, as well as any future regular or limited-term vacancies Citywide during the life of the eligible candidate list.  If you are interested in this position or a possible future Administrative Technician position at the City, should one become available, including transfer opportunities, you are strongly encouraged to apply now.

The Administrative Technician in the Transportation & Pubic Works, CPE Division will primarily support a multi-disciplinary team responsible for a range of public works, utilities and related projects from transportation and bridge projects (including the 101 pedestrian overpass), to facilities projects (including interior remodels, Emergency Operations Centers, fire stations, community centers), to creek restoration projects, to water and wastewater infrastructure projects, and everything in between.

Administrative Technicians provide a full range of technical and complex administrative support to different City administrative and operational functions. Incumbents are expected to develop knowledge in the area of assignment and work with a high degree of independence. Depending on assignment, incumbents assist management and professional staff in areas such as budget preparation and monitoring; human resources administration; program administration and coordination; contract and grant administration; project and event coordination; operational and workflow analysis, data collection, management, and reporting; and website management.

THE SUCCESSFUL CANDIDATE:
The successful candidate will demonstrate a history of high-quality administrative support, transferable to effectively assist with projects and services for the related division.

Additionally, the successful candidates will have skills in:

• Establishing effective working relationship with staff at all organization levels,
• Communicating effectively with tact and diplomacy
• Prioritizing and completing multiple tasks of varying complexity and urgency in a timely and efficient manner
• Using independent judgement and managing confidential information

The successful candidate for all position assignments in this class will possess exceptional administrative, organizational, and communication skills; the ability to read, interpret, and apply complex information; initiative and skill in conducting detailed research and completing complex assignments in support of projects and programs; and be able to demonstrate proficiency with a variety of software, including spreadsheets, word processing, presentation, and database software programs. Administrative Technicians are expected to have the ability to prepare confidential and/or complex reports, letters, memoranda, meeting agendas, and other materials in support of professional and management level staff, possess the ability to use proper punctuation, spelling, and grammar, have exceptional customer service skills, and strictly maintain the security and confidentiality of information.

SANTA ROSA - A WONDERFUL CITY TO CALL HOME: 
The City of Santa Rosa is nestled in the center of famous Sonoma Wine Country, located just 55 miles north of San Francisco and 30 miles east of the Pacific Ocean with a population of approximately 180,000. Santa Rosa serves as the County seat and the center of trade, government, commerce, and medical facilities for the North Bay. The surrounding area is home to over a hundred wineries and vineyards and many beautiful parks and recreational facilities, including golf courses. Santa Rosa is in the center of a nationally recognized cycling area. We boast many attractions associated with large cities, including a symphony, performing arts center, theater productions and internationally recognized restaurants, yet still retain the warmth and small town feel of decades past. Santa Rosa has been named one of the 50 greenest cities in the United States with one of the top five mid-sized downtowns in California. 


THE SELECTION PROCESS:
Please complete a thoughtful, thorough Supplemental Questionnaire submission. As part of the selection process, your responses to these questions will be scored using criteria specific to this position. Incomplete responses, generic responses, or responses such as "See Resume" may not be considered.

Applicants possessing the most desirable qualifications will be invited to continue in the selection process that may consist of an application and supplemental questionnaire review, followed by department selection interviews.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.

Examples of Duties and Responsibilities

• Assist in budget preparation and review
• Conduct surveys and perform research to track and analyze administrative, fiscal, personnel, and operational performance
• Make recommendations for revisions of departmental procedures and policies
• Interpret department and City policies, procedures, rules, regulations and MOUs
• Represent the City in interdepartmental, community, and professional meetings as required
• Respond to questions and requests for assistance and information from employees, departments, and the general public
• Participate in special projects as needed
• Prepare recommendations on a variety of municipally-related subjects
• Prepare City Council reports, resolutions and ordinances, and make presentations to governmental and community bodies
• Develop control and reporting procedures and forms
• Assist with the preparation of and monitor state, federal, and other grants to ensure compliance with established regulations
• Coordinate activities with other City departments and divisions, and with outside agencies including the media
• Compose letters and memos using information provided by management staff
• Testify in court regarding the authenticity of copies of written and audio City records
• Administer programs providing specialized services
• Track and monitor completion of administrative procedures relating to industrial injuries
• Coordinate and track the processing, review, and appeal of permits
• Administer section data processing systems
• Determine training needs for individual employees in accordance with statutory requirements and legally mandated training
• Identify external technical training resources related to the department of assignment
• Maintain a master technical training plan for department positions
• Schedule and coordinate departmental new employee orientation
• Schedule department employees for training programs
• Assist professional staff in recruitment and selection activities
• Notify candidates as to their status and the timing of the selection process
• Coordinate scheduling of interviews
• Review a variety of documents for accuracy and completeness
• Additional Duties:
• Track and record cash receipts and expenditures
• Coordinate the selection and scheduling of volunteers and interns
• Internal and external web maintenance and content development
• Perform related duties as assigned

Required Qualifications

Additional Information

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.