BLUEFIN, LLC is a fun, fast-paced, and growing company that provides facility management consulting services specializing in roofing, pavement, and building envelope management. Our clients know us as problem solvers who improve facility management by delivering tailored solutions based upon their goals, challenges, and values.
What sets BLUEFIN apart as a place to grow, contribute, and enjoy professional satisfaction?
- The opportunity to learn cutting-edge technology skills. Our employees are using patented, cutting-edge assessment and information management tools to provide strategic planning and program management to large multi-facility building owners.
- High-profile clients who appreciate what we do. We serve a variety of clients in government, education, industrial, food processing, transportation, financial, retail, and hospitality sectors. Our typical customer has over 2 million square feet of roofs under management, with many being significantly larger.
- Cooperative teams that emphasize mutual respect and safety. We are very committed to and protective of this environment.
- Professional development opportunities. We believe in fostering personal and professional growth.
- A friendly and enjoyable working environment. We get along extremely well with one another and with our clients.
- Hard-working colleagues. We’re passionate about solving problems and delivering value to our clients.
- Attractive compensation packages - with exceptional employee benefits.
GENERAL PURPOSE: Accounts Payable Specialist
The Accounts Payable Specialist plays a large role at BLUEFIN and is responsible for providing financial and administrative services in order to ensure effective, efficient and accurate financial and administrative operations. This position requires a high degree of communication abilities and troubleshooting to uncover discrepancies and find solutions. The Accounts Payable Specialist works within our 6 person accounting team at our Greenwood Village headquarter office. It's a fun bunch and we get a lot done, so if you are a self-motivated individual and pride yourself on tackling challenges, then we just might be the place for you!
POSITION QUALIFICATIONS: Accounts Payable Specialist
- High school degree or equivalent; associates degree in accounting or finance preferred
- 3-5 years accounts payable, general accounting or bookkeeping experience or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the duties outlined below
- Experience in Project Accounting and/or working in a construction/engineering firm
- Familiarity with accounting software
- Proficient in data entry and management
- Proficient in MS Office (Outlook, Word and Excel)
- Effective verbal and written communication skills
- Able to pass a background check
ESSENTIAL DUTIES/RESPONSIBILITIES: Accounts Payable Specialist
- Review invoices for appropriate documentation and adherence to company policies, paying particular attention to reasonableness
- Train and re-train employees on expense report policies and procedures
- Secure/verify approvals on all invoices, expense reports and check requests
- Charge expenses to accounts and cost centers (project tasks) by analyzing invoices and expense reports, and recording entries
- Credit card transaction imports and reconciliations
- Troubleshoot any and all AP related discrepancies
- Calculate and record sales & use tax liabilities during invoice / expense report review
- Correlate purchase orders and packing slips to invoices
- Manage the purchase order system
- Match AP invoices to checks
- Reconcile vendor statements
- Maintain accounts payable files and W-9 records
- Prepare 1099s
- Answer vendor inquiries
- Complete credit applications as requested by vendors to establish credit limits
- Research and recommend programs, policies and procedures to improve the effectiveness and efficiency of the accounts payable function, including internal controls and customer service
- Provide supporting documentation for audits
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Other duties as assigned
JOB COMPETENCIES and SKILLS: Accounts Payable Specialist
- Exceptional organizational skills
- Able to problem solve, prioritize, multi-task, and meet deadlines in a fast-paced environment
- Work effectively with colleagues and staff by practicing respect for deadlines, collaborative problem solving and honest communication
- Build trusting relationships acting with integrity, courtesy and responsibility, even in the face of stress or demanding workplace conditions
- Project accounting experience
- Flexibility to deal with the unexpected
- Detail oriented with accurate data entry skills
- Display empathy and positive regard for others in written, verbal and non-verbal communications.
- Maintain accounting skills and proficiencies as approved by attending trainings, reading job-related materials and meeting with others in area of responsibility
- Ability to handle confidential information in a discreet, professional manner
- Maintain work areas in a clean and orderly manner
- 10-Key by touch
WORKING ENVIRONMENT/PHYSICAL ACTIVITIES
- Work is performed in a non-smoking office setting with exposure to CRTs and UV rays
- Sedentary to light physical demands (sitting, walking, standing, stooping)
- Ability to travel as needed (via vehicle, airplane, etc.)
- Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as email and telephone
- Lifting up to 30 pounds.
- Working extended hours may be required as needed.
BLUEFIN, LLC is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.